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The
Latin American Youth Center (LAYC) is a network of youth centers,
schools, and social enterprises that provide health and wellness
services, educational support, workplace readiness training and
counseling, and classes in Art, Advocacy, and Culture. LAYC annually
serves more than 2,500 Latino, African American, and other individuals,
about half of whom are 15-20 years old, in the Washington-Baltimore
metropolitan area.
ETO Motivations
LAYC needed to collect a common set of demographic data across more
than 40 discrete programs. Additionally, the organization needed to
track outcome data related to classes provided, classes attended, and
more, which were collected through various formats including
assessments, rubrics, and case notes. Finally, LAYC needed to be able
to export large chunks of data for analysis in other programs, analyze
data through standard reports, and create custom reports for
fundraising/development and other purposes.
Success Hurdles
LAYC’s top concerns were (a) the time required to articulate outcomes
measurement criteria on 40 programs, (b) staff understanding of and
support for the value of data collection, and (c) the logistics of
training some 100 staff members on the effective use of the ETO
Software®.
Lessons and Achievements
Using the need to articulate measurement criteria as a forcing event,
LAYC began cultivating a broader culture of evaluation for the
organization. Staff began thinking in terms of how to better serve
clients and how to better motivate supporters. By shifting staff focus
to improving outcomes, team members were better able to embrace
outcomes measurement and the related value of data collection. With
this cultural change completed, time requirements were effectively
reduced.
To manage training logistics, LAYC divided classes into four levels:
software introduction (which included demographic tracking and
reporting), attendance tracking and reporting, success tracking and
reporting, and specialized instruction (based on a variety of
organizational roles and responsibilities). This allowed for 100 staff
members to be fully training within a six-month period. After two years
under the outcomes-based paradigm, LAYC can effortlessly generate
detailed demographic statistics. Most of LAYC programs now track pre-
and post-test results for instructional programs, and report card
grades for educational programs. LAYC also now uses demographic
information to optimize services and plan expansion and future program
design. It has also leveraged its outcomes-based capabilities to secure
significantly increased funding for the organization.
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