Having your nonprofit data in one, easy-to-access place is essential for any organization trying to prove their impact. Being able to access this data, report on it, and distribute it is the best way to foster powerful change in your organization. So, how do you accomplish this? The solution is to have one system to store your data by investing in data centralization.
When you centralize your data, it is ideally collected, cleansed, de-duplicated, mastered, integrated and presented all within one system. One highlight of centralizing data is that access and use is simplified in one location. The system handles the half of the data collection and assessment work for you, so you have more time to deliver more mission.
Data management processes should be streamlined and shared, eliminating confusion or duplicate data sets. The quality of data should be consistent and easy to maintain so your operations can stay on track and prove your impact. Along with these perks, there are others that go along with data centralization in a nonprofit setting. These perks save your organization time and money, while also opening your operations up to more bandwidth.
Perks of Data Centralization
No More Redundant Files
Duplicate information in your database is a large contributor of your operations slowing down. You have to sift through numerous amounts of records that should be combined. Speed up your operations and invest in data centralization for your systems.
When your data is centralized, data searches are generally faster because your search engine doesn’t need to check multiple locations for the information you’re trying to find.
You Have More Accurate Information
By having everything centralized on one mainframe, everyone is assured of having the most recent, up to date version of all the files.
Centralized data is easier for teams to work with. All authorized people have access, and the data is readily available and can be updated and changed as needed. It makes the whole collaboration process so much smoother.
Okay, so you’ve decided that data centralization is the path for your nonprofit to take. What now? It can seem like a daunting task to take your entire database and standardize it. But don’t fret! We’re here to help.
Tips for Effective Data Centralization
Make sure your data is functional and consistent
Having standardized and consistent data is an important part of your journey to centralize your data. When you collect data tha is espressly relevant to proving your impact is the key. Think about it. If you collect every single data point that is available to you, you’ll have a hard time sifting through it to find everything that actually matters. It takes time to cut down, because it’s natural to think that more is better, but in the case, less (and relevant) is more.
Invest in Case Management Software
Nonprofit case management software, like Social Solutions’ Apricot, allows your organization to have the best of both worlds. You have one, easy-to use solution where you can store your data and share it with anyone with the correct access level. Along with that, you are able to report on the all of your relevant data in one place, send it to your donors, and archive them.
Centralizing your data is the best thing you can do for your operations. Your data will be more easily digestible, your impact will be easily measured, and your nonprofit will grow. Save time, money, and resources by investing in data centralization today!